the key to planning a stress-free destination wedding is organization. just click on the links below to download each spreadsheet, save it to your hard drive, and plug in your information. all spreadsheets are password protected to prevent accidental changes to formulas in the document. you don’t have to enter a password to start working on your spreadsheets. all you have to do is plug in your amounts and the totals will be calculated using pre-set formulas that have already been created for you. i think it’s a good idea for the bride and groom to assign each guest to a table, but let them sit anywhere they want to on that table. assigned table seating is a great way to group people together in a way that encourages conversation and helps people get to know each other.
put each guest next to at least one other person they know so that they’re comfortable, but also next to a few people they don’t know. you might not want to put your conservative 75 year old grandmother in the same table with your wild 24 year old buddy who is likely to end up dancing on top of the table. download the spreadsheet below to help you easily plan out who will sit on each table of your reception. all you have to do is type in the name of each person you want on table 1, table 2, etc.. and the chart will automatically add up the number of guests at each table. all you have to do is type in the name of your guests when invitations go out and then update the sheet by choosing “yes” or “no” from the dropdown each time someone rsvp’s. the total number of guests who rsvp “yes” will be automatically calculated so that you can send this number to your vendors. cynthia is the founder and editor of destination wedding details.she has over 15 years experience in the marketing and event industry and launched destination wedding details in 2010, shortly after planning her own destination wedding.
who would have thought that when i shared the details of our wedding planning trip to cabo, i would get hundreds of messages asking for me to share my famous destination wedding venue spreadsheet. my top priority was to make a spreadsheet and start noting all of the details. i spent a little time updating the spreadsheet and making it user friendly for any bride with samples of cabo venues and a blank spreadsheet you can use for any venue. my top priority was to make a spreadsheet to start noting all of the details. i have a ton of individual spreadsheets for different parts of the wedding & even a master document. most of the emails i get ask me to share my spreadsheet to get the rates for each resort & general price breakdowns. i told them the basic details of our wedding and they were able to give me more details to get an outline of pricing or a “pre-quote”. you can also call them directly and ask for a contact in their wedding department.
i created a template of my original destination wedding venue spreadsheet with 3 tabs. the rates i included in the sample templates are examples & not actual rates from the hotel. in the first block, you can add the room rates for room blocks. there’s also a section to include notes, like what’s included in the room rate and the number of rooms you have to book to get that special rate. next to this block you can put the number of guests you’re planning on inviting. this will depend on the stuff you might want to add. a lot of times you’ll get discounts on spa treatments for the guests, free room upgrades for the bride & groom, free transportation, etc. once you open the spreadsheet, make a copy of it so you can edit the details.
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