micro events (otherwise known as ‘simple events’) are planned for up to 100 delegates and often take the form of meetings or more intimate training sessions. a branded website, pre-event communications, and an event mobile app should all form part of the budgetary considerations. by gaining a deep understanding of the deliverables that key stakeholders are hoping to achieve, it’ll allow you to plan more effectively and communicate your ideas in a language your bosses will understand. if stakeholders are looking to leave a lasting impression on valued or prospective clients, for example, the venue will need to play its part and deliver a memorable wow factor.
a website can also be used to streamline the registration process and create a one-stop-shop for accommodation or transport booking. a branded mobile event app meanwhile will allow attendees to view the agenda, receive notifications of scheduling updates and plan networking. breakout sessions: this format is generally used for conferences or sales rallies and offers participants an opportunity to delve deep and explore a topic of interest. and if it’s a virtual event, do you want it to be casual or formal?
choosing the right venue for your event can be a daunting task – particularly if you have a limited budget, which many associations and nonprofits must adhere to. be sure to choose a unique venue that is easily accessible, ada compliant, and will have enough space for the event you are hosting. as you know, things look different online, and nothing can compare to viewing the location in-person. remember that feeling you had when you were an attendee at a recent event; it takes but a few minutes of listening to your speaker to determine if they are a good presenter. ensure your panels are diverse – attendees want to hear from a diverse group of speakers who will bring various experiences and viewpoints to the subject matter. be sure to welcome your attendees with a friendly face at the registration booth, and have someone available to answer questions and make introductions so your guests can focus on strengthening their network and spend time with colleagues.
” be sure all presentations and handouts reflect the caliber of the event you are hosting. event faculty should understand the audience’s pain points and tailor comprehensive content for them. attendees need to be able to engage with the faculty and ask specific questions directly after the panel. choosing the proper menu selection (be mindful of various dietary restrictions), music, theme, layout, and flow of the event are all important items that lead to success. establish a timeline for your staff, speakers, and any volunteers that are helping to execute the event. start planning early and be sure to have enough help as you shape your event – then you can start working on your next one!
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