special events planners are responsible for planning and coordinating a variety of events for corporations, nonprofit organizations and individuals. attention to detail, organizational ability and a knack for problem-solving are important skills for special events planners. initial planning often begins six months to a year or more before an event. if you work for a large company or own your own special events company, you might have a staff to whom you can delegate some of planning tasks. once you decide what, where and when, it’s time to work on the details of an event.
if you plan a major event, you also might book entertainers or arrange for speakers, which might require making hotel and transportation arrangements. if you work for a nonprofit organization, you might work with a committee of board members or community volunteers. meetings with vendors or clients can be time consuming, but frequent contact with the people who employ you and those who will carry out the details of the event can be crucial if you want to have a successful event. planners arrive before anyone else so they can complete a check of the facility or venue to ensure that all equipment and rentals are in place and the event is ready to begin. a calm demeanor is an important asset during an event. everyone around you might be nervous and flustered, but it’s important that you remain composed so you can make the decisions necessary to keep the event running as planned.
the special events sector of the industry broadly consists of private events, sporting events, public events, and fairs & festivals. so while brand events make up their own sector of the event industry, they sit under the umbrella of special events; some in the private events category and others, as we’ll see below, in public events or fairs & festivals. public events are generally held in public spaces, open to the general public, and free to attend or spectate.
although the event was held in a public space, members of the public could attend for free, and it provided free entertainment, its primary purpose was as a brand marketing and promotional opportunity for lego. some of these events will be free to attend, and so are often considered public events, but the primary purpose is for the organizers to make a profit by selling products, food & beverages, or entertainment. at a local level, there are also many different types of sporting events, such as boat races, rodeos, bike rides, marathons, and equestrian events, all of which come under the umbrella of special events.
set event purpose, date, and venue ; investigate needs for special permits, licenses, insurance, etc. consult with risk management for any special needs. special events planners are responsible for planning and coordinating a variety of events for corporations, nonprofit organizations and individuals. special events are generally hospitality or entertainment-based, and are therefore of a social, rather than business, nature. that’s not to say they don’t still, special events examples, special events examples, successful event planning, event planning ideas, online event planning checklist.
book your venue. brand your event. confirm speakers & special guests. identify and establish partnerships & sponsors. create a promotional plan. the special event planning guide below is a complete resource for planning your event. however, you won’t need to print the entire guide for every event you multi-media services offers a variety of event planning and setup services across campus. our experienced special events team can provide logistical, event planning guide pdf, importance of checklist in event management, event planning checklist excel, event planning process ppt.
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