One of the best ways to keep your life organized is by making a to do list. A written to do list template can greatly enhance your time management skills and increase your productivity. It also has extra benefits of clearing your mind and saving you energy and stress.
To do List and Time Management
A good to do list can greatly improve your time management skills. Time management is the process of exercising control over the amount of time spent on specific activities, especially to increase efficiency or productivity. With an effective time management skills and planning, you will be able to control your time and your life and maintain balance between your work, personal, and family lives.
Time management has widely application in many fields. In project schedule and management area, managers use the time management skills the control the project management schedules which is often the crucial elements in the success of a project. In personal time management, we use the skills and techniques to set personal goals. These goals are recorded and may be broken down into an action plan, or a simple task list. For individual tasks or for goals, an importance rating may be established, deadlines may be set, and priorities assigned. This process results in a plan with a task list or a schedule or calendar of activities.
To do list and Priorities
To do list means that you give priorities to the actions and plans in your future. One of the key factors in your time management is learn how to prioritize your tasks and activities. Prioritizing is about making choices of what to do and what not to do. To prioritize effectively you need to be able to recognize what is important, as well as to see the difference between urgent and important. Many people have feelings that you have too many things to do and we do not have time. To organize your time effectively, you need to first set up your long term goals, once the long term goals are set up, you can prioritize your tasks based on the goals. The important, or high priority, tasks are the tasks that help us achieve our long-term goals or can have other meaningful and significant long-term consequences. you will see that many of the urgent activities we are involved are not really important in the long run. At the same time, things that are most important for us, like improving ourselves and our skills, getting a better education, spending time with family, often are not urgent.
After you have mastered the prioritize skills, you will be able to organize your tasks in clear order. you finish as soon as possible all the important urgent tasks, the ones that would get you into a crisis or trouble otherwise. Then, you focus your attention and try to give more and more time to those most important, but not urgent tasks, the ones that are most rewarding in the long run.
To do list Template
A to do list template will help you plan your activities. It is a good idea that you write a plan for the next day or next week. while checking your to do list. It is important that you actually write your tasks.
Before you design your to do list template, you need to decide your ranking system for priorities. After you’ve listed all your tasks, review your to do list and decide on the priority of each task. Making a “things to do list” is not enough. You have to rank them. You have to know which tasks are more important so you can focus on them. Then you have to allocate resources to those items.
To do list template tools and styles: Some people are more comfortable doing it on paper, while others prefer using a computer. Try and see what works better for you.
To do List Template Tips
To do list template need to be specific: When making a to do list template, break down your complex tasks into smaller manageable pieces, and focus on one at a time. Each item on your list should be an individual and measurable task.
To do list template need to help you take actions: a to do list is just a plan, Start each item on your to do list with an action verb. It will transform your lists into lists of action!
To do list template need constant review and feedback. You need to review your your lists. Just like with email, your to do lists are a “thing” that needs attention. Even taking just 5 minutes at the beginning and end of each day will help you focus on what you need to do, and ensure you are keeping your lists up-to-date.